Program & Project Coordinator, Community Development
The Program & Project Coordinator (“PPC”) reports to the Senior Vice President of Community Development with specific responsibilities in support of the Homeownership Center activities. Regarding the Senior Vice President, the PPC will perform the following duties with a high degree of excellence:
- Recommendation and implementation of efficiency improvement policies & procedures.
- Administrative management of external affairs on behalf of SVP & department.
- Maintenance of strong business relationships with outside stakeholders.
- Manage and perform operational procedures relating to general office administration and provide confidential high-level administrative support to the SVP.
- Handle confidential information which would have immediate impact on the company/operations, department performance, or value if shared beyond its intended audience.
- Conduct research to assist SVP and department in making operational business decisions.
- Demonstrate a high degree of professionalism, initiative and independence in supporting the SVP & department on a wide variety of complex issues.
- Assist in the timely management of all communication, both written and telephonic, e-mail and voicemail with a variety of constituents, external partners and stakeholder.
- Perform general clerical functions for SVP & department such as:
- Preparing correspondence and memorandums to staff, partners, etc.
- Managing calendars/scheduling
- Coordinating meetings, travel, trainings, etc.
- Preparing expense reports
- Committee Meeting Management
- Assist in implementing and maintaining an extensive electronic and physical filing system.
- Coordinate and complete special community development projects which may require extensive research, due diligence data gathering, analysis, and preparation of presentations/manuals.
- Regarding the Homeownership Center, the PPC will perform the following duties with a high degree of excellence:
- Provide periodic reporting and clerical support and assistance to the Homeownership Center.
- Prepare deferred second mortgage closing packages; forward loan packages to closing attorney.
- Coordinate loan closings with closing attorney; prepare all closing documents; review and approve Settlement Statement and other closing documents.
- Approve complete and accurate post-closing files.
- Regular communication with loan underwriters, originators, processors, attorneys and lender’s closing and shipping department to obtain missing items needed to complete files.
- Review documentation received from closing attorney to ensure accuracy and completeness.
- Prepare and submit payment request forms and documentation to stakeholder partners i.e, City of Atlanta, Office of Housing for HOME Program.
- Process and track all Payoff Requests for the Homeownership Center.
- Approve complete and accurate post-closing files for all Homeownership programs.
- Review documentation received from closing attorney to make sure it is complete/correct using the Post–Closing Checklist as a guide.
- Correspond with attorney to obtain missing items needed to complete files.
- Organize completed post-closing files and place in the appropriate area.
- Complete Post-Closing revenue tracking report for DPA transactions.
- Prepare and ship required post-closing files to Iron Mountain as needed.
- Attend and assist the Homeownership Team for IA hosted events.
QUALIFICATIONS AND EXPERIENCE
- Graduated from an accredited college or university with two (2) years of progressively responsible administrative experience; OR
- High school diploma and five (5) to seven (7) years in a professional office environment supporting high level executive(s).
KNOWLEDGE, SKILLS AND ABILITIES
- Exemplify strong problem solving skills and “next-step” thinking with ability to anticipate needs and identify, improve and implement process
- Ability to decipher and analyze information, make prompt decisions and exercise sound judgment in the absence of the SVP
- Proficient in Outlook, Excel, Word, PowerPoint and Publisher with strong ability to put together presentations knowing the general direction/message and without much oversight
- Strong interpersonal skills and experience working with high level executives and elected officials
- Ability to communicate, both oral and written, across all levels in the organization
- Excellent discretion and judgment in handling confidential data in an appropriate manner
- Ability to multitask with excellent time management and organizational skills
- Exemplify strong ability to be flexible, resourceful and make sound judgments
- Ability to maintain positive relations with internal and external clients.
Resumes should be submitted to firstname.lastname@example.org.
Invest Atlanta is an Equal Opportunity Employer. All qualified applicants, including but not limited to minorities, females, disabled and veterans are encouraged to apply.